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How to Get a Transcript of a YouTube Video?

Getting transcripts of YouTube videos is important for so many reasons. It exceeds just the absolute purpose of following along with speakers.

Firstly, it enhances accessibility for deaf or hard-of-hearing viewers who rely on text versions of the spoken content. Meaning more audience and broader reach.

Secondly, it aids language learning by providing a written record of unfamiliar words or expressions used in the daily lives of native speakers, as well as correct spelling and grammar. 

Thirdly, it supports content creation by enabling creators to repurpose the transcript as a blog post, article, or e-book, or to translate it into other languages. To add to the equation, transcripts can improve the searchability and SEO of the video, as search engines can index the text and show relevant results. 

Overall, transcripts offer a convenient and versatile way to consume, learn, and create video content. YouTube, on the other hand, provides automatic captions, but they are often inaccurate and incomplete due to various factors like background noise, accents, and technical limitations. Moreover, not all videos have the automatic captioning feature, and creators may choose to disable it or provide their own captions.

Buckle up and get ready because, in this blog, we’ll outline various methods on how to get a transcript of a YouTube video, including YouTube’s built-in transcript feature, downloading and editing captions files, using third-party transcription services, and transcription software. 

These methods offer different levels of accuracy, flexibility, and cost-effectiveness, and can suit different needs and preferences. Without further ado, let’s dive into the first method.

Method I (The Easy Way)

How to Get a Transcript of a YouTube Video Using YouTube’s Built-in Transcript Feature?

To access and use YouTube’s transcript feature, you need to open the video and click on the “CC” button at the bottom right corner of the player. 

This will enable the automatic captions if available, or prompt you to select a language or upload your own captions. Once the captions are displayed, you can click on the “three dots” button next to the “CC” button and select “Open transcript”. 

This will open a pane on the right side of the player showing a text version of the spoken words, with timestamps indicating the timing of each line. 

You can use the transcript to follow along, search for keywords, or copy and paste the text. Yet, it’s important to note that not all YouTube videos have the transcript feature enabled. Some creators may choose to disable it or not provide it at all, which can limit the accessibility and usability of the video. 

Moreover, the accuracy of the transcript depends on the quality of the automatic captions, which can be affected by various factors like background noise, accents, and technical limitations. 

While YouTube’s speech recognition technology has improved over time, it’s not always perfect, and may produce errors or omissions. Therefore, it’s recommended to use other methods like downloading the captions file or using third-party transcription services to obtain a more reliable transcript.


Method II (The Harder Option)

How to Get a Transcript of a YouTube Video by Downloading and Editing Caption Files?

To download the captions file from a YouTube video, open the desired video and click on the “CC” button at the bottom right corner of the player. This will display the available captions, including the automatic captions if available, as well as any custom captions or subtitles that the creator may have added. 

Next, you need to click on the “three dots” button next to the “CC” button and select “Open transcript”. This will show a text version of the captions, with timestamps indicating the timing of each line. 

Finally, you can click on the “three dots” button again and select “Download transcript” to save the captions file in a text format, such as “.sbv” or “.srt”. This file can be edited, translated, or used as a reference for creating a more accurate transcript.


Once you have obtained the captions file from a YouTube video, you may want to clean up and correct any errors or inconsistencies in the transcript. One way to do this is to use a text editor, such as Microsoft Word or Google Docs, to manually edit the text and apply formatting, punctuation, and spelling corrections. 

Another option is to use a caption editing tool, such as Amara, Subtitle Edit, or Aegisub, which offers more advanced features like time synchronization, audio playback, and batch processing. These tools can save time and effort by automating some tasks and providing a user-friendly interface. However, they may require some learning curve and technical skills. 

Overall, using a text editor or a caption editing tool can improve the accuracy and readability of the transcript and make it more useful for various purposes.

Please note that this method requires some technical skills and may not be applicable to all videos.

Method III (The Professional Way)

How to Get a Transcript of a YouTube Video Using Third-Party Transcription Services?

Third-party transcription services are companies or platforms that offer transcription services using either human or AI-powered transcriptionists. 

Human transcriptionists listen to the audio and manually transcribe it into text, ensuring high accuracy and quality. On the contrary, AI-powered transcriptionists use speech recognition technology to automatically convert spoken words into text, which can be faster and cheaper but may have lower accuracy depending on the quality of the audio and the language. 

Some transcription services also offer additional features like time coding, speaker identification, or translation. 

How to Get a Transcript of a YouTube Video with Localizera?

Looking for top-quality YouTube transcription services in your region? Look no further than Localizera! We provide dependable and precise YouTube video transcription services in all major languages, available online and on-demand at affordable rates.

Our team comprises experienced multilingual digital transcription providers with the skills and knowledge needed to transform YouTube videos into written documents in various subject matter sectors, including medical, legal, financial, and technical industries.

At Localizera, we use cutting-edge digital technology to shorten the transcription process and provide the best machine-human video transcribing solutions. Our voice recognition technology can automatically transform recorded audio speech into written text with time codes, which is then reviewed and edited by our skilled transcription providers to ensure the highest linguistic quality and accuracy. 

Along with transcription, we offer audio transcribe translation and localization in over 160 languages, as well as multilingual subtitling and voice-over recording. 

These services can save time and effort and provide a professional and polished transcript for various needs, such as research, media, or legal. However, they may have different pricing, turnaround time, and quality standards, and require some research and comparison before choosing one.

Method IV (The Machine Assisted Way)

How to Get a Transcript of a YouTube Video Using a Transcription Software?

Transcription software is a type of software that uses speech recognition technology to transcribe audio into text. The software works by analyzing the audio input and converting it into text using a speech-to-text algorithm. The algorithm is trained to recognize various speech patterns and convert them into text in real time. The software can be used for various purposes, such as transcribing interviews, lectures, podcasts, and phone conversations. 

However, the accuracy of the transcription depends on the quality of the audio input, the clarity of the speech, and the language being spoken. Some transcription software also offers additional features, such as time stamping, speaker identification, and editing tools to improve the accuracy and readability of the transcript.

Transcription software can be used to transcribe audio files from various sources, including YouTube videos. Some software can integrate with YouTube or other video platforms and directly transcribe the audio from the video without the need to download or upload any files. This can save time and effort, especially for longer videos or frequent use. However, not all transcription software offers this feature, and some may only work with uploaded audio files. In this case, you need to download the audio file from the video or record the audio separately and upload it to the software. 

Therefore, it’s important to choose software that suits your needs and preferences and offers the appropriate integration or upload options. Note that this method can be cost-effective and efficient, but may still require some editing or proofreading.

Here is a little comparison between using transcription software and professional third-party transcription services provider


Transcription Software

Transcription Services Provider

















The “5-Minutes Craft” of Improving Transcript Quality

To improve the accuracy and readability of transcripts, there are several tips and tricks you can use as follows:

  • Use punctuation to indicate the flow, tone, and emphasis of the speech and to separate sentences and clauses. 
  • Use speaker labels to distinguish between different speakers in a dialogue or interview and to attribute quotes or opinions to the right person. 
  • Use timestamps to indicate the timing of each line and to synchronize the transcript with the audio or video. 
  • Provide context and background information to clarify any jargon, acronyms, or cultural references that may be unclear to the reader. 
  • Proofread and edit the transcript carefully for grammar, spelling, and consistency errors, and use tools like Grammarly or Hemingway to help with the editing process. 

By following these tips, you can create a more accurate, readable, and useful transcript for your needs.

How to Get a Transcript of a YouTube Video The Accurate Way?

Good and bad transcripts can differ in quality in several ways. A good transcript is usually accurate, readable, and informative, while a bad transcript may contain errors, inconsistencies, and omissions that can affect its usefulness and credibility. 

For example, a good transcript may include speaker labels, timestamps, and context to help the reader understand the speech and its meaning. It may also use proper grammar, spelling, and punctuation to enhance the readability and flow of the text. 

On the other hand, a bad transcript may have misspelled names, missing words, or incorrect grammar that can confuse or mislead the reader. 

Therefore, it’s important to create a good transcript by using best practices, proofreading, and editing carefully, and ensuring accuracy and clarity.

Localizera’s Transcription and Translation Services in a Nutshell

Our digital transcription providers have the skills to overcome transcription challenges, and it’s their linguistic and technical competence that sets us apart as the best transcription service provider. With extensive experience and knowledge in various subjects and disciplines, including medical, legal, movie and TV, business, scientific, and more, our experienced transcribers ensure accurate and high-quality transcripts. 

To ensure precision and clarity, we only hire translation and localization transcribers who possess the necessary linguistic skills and knowledge to handle complex projects. Differentiation is another challenge that our digital transcription providers face, as language barriers, accents, and cultural differences can create confusion. However, with our linguistic expertise, we can accurately transcribe content in various accents and languages.

The final challenge in transcription is speed, interruptions, and audio ambiguities, such as background noise or music. However, we use state-of-the-art technology and skilled transcriptionists to clean up the audio and provide the best transcription services at affordable rates. Our goal is to exceed your expectations and provide you with accurate and reliable transcripts that meet your needs.

Whether you’re looking to create accessible content, repurpose video content for blog posts or articles, or translate your video content for a global audience, Localizera offers dependable and precise video transcription and translation services to meet your needs. 

Our experienced team of transcribers and translators work with the latest tools and techniques to transform your audio and video recordings into written form in more than 160 languages, ensuring accuracy and consistency throughout the process.

Our video transcription and translation services are tailored to your specific needs and preferences, whether you require time coding, speaker identification, or additional editing and proofreading. We take pride in delivering high-quality and reliable video transcripts and translations that you can trust, regardless of the subject matter or industry. 

With Localizera, you can rest assured that your video content will be transformed into an accurate, readable, and engaging written form that meets your standards and exceeds your expectations.


Do you need to know more about our services? Contact us now!